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Organization and management

Project management refers to the process of planning, organizing, directing and controlling the integrated effort to efficiently achieve the technical objectives within the BEAT constraints of time schedule and budget.

BEAT management structure

 

Organisation-shema.jpg

Figure: PC stands for Project Coordinator and AM stands for Administrative Manager

 

BEAT is coordinated by Dr. Sébastien Marcel from the Idiap Research Institute. The Project Coordinator has the overall responsibility for the direction of the project:

  • Direct all scientific, dissemination and technical activities of the project,
  • Chair regular project meetings with WP leaders,
  • Ensure effective management of knowledge and intellectual property,
  • Oversee the submission of progress reports, deliverables and financial statements to the European Commission,
  • Oversee payments of funds to partners
  • ...

 

The Management Team

The Administrative Manager supports the Project Coordinator in the overall execution of his roles and is responsible for:

  • Dealing with all legal, ethical and financial issues,
  • Liaising with the European Commission,
  • Coordinating the actions of the Project Board and Committees,
  • Consolidating and distribute the various scientific, administrative and financial reports,
  • Organizing TABULA RASA events including the yearly reviews.
  • ...

 

The Work-package Leader

Each work-package is led by a work-package leader. The roles and responsibilities of each work-package leader is to:

  • Ensure progress according to budget and plans for each of the tasks in the WP,
  • Synchronize the tasks internally within the work-package and, as necessary with those of other WPs,
  • Report progress in the WP regularly to the Project Executive,
  • Ensure the timely production of deliverables and reaching of milestones for the WP.
  • ...

 

The Project Board

The membership of the project board is:

  • Sébastien Marcel, IDIAP
  • Julian Fierrez, UAM
  • Norman Poh, UNIS
  • Serge Vaudenay, EPFL
  • Cagatay Karabat, TUBITAK
  • Alain Merle, CEA
  • Hervé Chabanne, MPH
  • Nils Tekampe, TUVIT
  • Els Kindt, KULeuven
  • Katerina Mitrokotsa, CHALMERS


The role of the Project Board will be to direct the strategic orientation of the project and to safeguard the interests of all participants in the project. The Project Board will delegate responsibility for the day-to-day management of the project to a Project Executive comprising the Project Coordinator and the Administrative Manager.

The Project executive


The membership of the project executive is:

  • Sebastien Marcel, IDIAP
  • Christophe Ecoeur, IDIAP


The Project Executive will direct all activities of the project towards its objectives within the framework of the Contract and the Consortium Agreement.

The Security Scrutiny Board


The membership of the exploitation committee is:

  • To be defined, all responsibles of deliverables in WP4, (UAM + TUVIT)
  • To be defined, at least one Advisory Board member


The Security Scrutiny Board is responsible for assessing the sensitivity of all deliverables in WP4 before any publication in case of possible issues. However, it should be noted that most of the deliverables in WP4 will be restricted.

The Exploitation Committee


The membership of the exploitation committee is:

  • Sébastien Marcel, IDIAP
  • Julian Fierrez, UAM
  • Norman Poh, UNIS
  • Serge Vaudenay, EPFL
  • Cagatay Karabat, TUBITAK
  • Alain Merle, CEA
  • Hervé Chabanne, MPH
  • Nils Tekampe, TUVIT
  • Els Kindt, KULeuven
  • Katerina Mitrokotsa, CHALMERS


The Exploitation Committee is responsible for matters related to the exploitation of the project’s outputs.

The Advisory Board


The membership of the advisory board is:

  • Ralph Breithaupt, BSI (DE),
  • Tony Mansfield, NPL (UK)
  • Azad Nassor, ANSSI (FR)
  • Marino Tapiador, CCN (ES)
  • Isabelle Moeller, BI (AU)
  • Alexander Nouak, EAB (DE)


The Advisory Board is responsible for matters related to the exploitation as standards of the project’s outputs. It will:

  • Maintain an awareness of current and future developments in the area of BEAT;
  • Identify opportunities for and risks to the standardization and exploitation of the outputs of the project and, as appropriate address these;
  • Ensure that appropriate transfer of the results of the project takes place;